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Ministry for Foreign Affairs of Finland

Embassy of Finland in Ottawa is looking for an assistant, starting May 1, 2017 or by agreement - Embassy of Finland, Ottawa : Current Affairs


55 Metcalfe Street, Suite 850, Ottawa, Ontario K1P 6L5, Canada
Tel. +1 613 288 2233, E-mail: embassy[at]
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News, 2/16/2017

Embassy of Finland in Ottawa is looking for an assistant with a wide range of duties with contract dates of May 1, 2017 until April 30, 2019 (start date negotiable).  Employment contract guidelines for locally hired staff will be in effect for the successful candidate.

Application deadline March 17, 2017.

Current core responsibilites:

  • switchboard and greeting visitors and customers

  • sort and deliver all incoming mail

  • assistant to officials (including Public Diplomacy and Team Finland)

  • HST rebate applications

  • maintaining embassy contact data base and the address register used by the Finnish Ministry for Foreign Affairs

  • other duties as assigned

  • alternate for the assistant to ambassador and coordinator (Public Diplomacy)

The duties may change with time to adapt to the internal operational needs of the embassy.

Language skills

Ability to communicate effectively is required, excellent verbal and written English is a must, Finnish and French considered an asset.

Other skills and abilities:

Experience in comparable duties, strong team work and communication skills, resiliency, and computer skills are essential.  Previous work experience as assistant, in customer service and in an international work environment is also required.  We value initiative, attention to detail and excellent interpersonal skills. Appropriate training will be provided by the embassy.  Day-to-day tasks are geared towards supporting the efficient running of the embassy in various ways.

A successful candidate will be subject to security clearance as required by Finnish law, with his or her consent.  More information about the security clearance can be found at

All applicants must legally reside in Canada and be authorized to work in Canada.

Please send your application including your resume and salary request by March 17, 2017 by email to: .

Additional information: Helena Pentinmäki, Second Secretary, tel: + 1-613-288 2233.

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Updated 2/16/2017

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