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Ministry for Foreign Affairs of Finland

Passport - Embassy of Finland, Ottawa : Services : Passport

EMBASSY OF FINLAND, Ottawa

55 Metcalfe Street, Suite 850, Ottawa, Ontario K1P 6L5, Canada
Tel. +1 613 288 2233, E-mail: embassy[at]finland.ca
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Passport 

Customer Service

Finland's Embassy, Ottawa

Tel. +1-613-288 2233
Fax: +1-613-288 2244
E-mail:  embassy@finland.ca

Customer Service: Mon - Thu 9.00 - 12.00 and 13.00 - 15.00, Fri 9.00 - 11.30
On-call duty (emergency) tel. 011-358-9-160 55555 (the Ministry for Foreign Affairs in Finland)

Finland introduced biometric passports August 21, 2006. They include an image of the face on a microchip and as of 18 May 2009, fingerprints.

Children can no longer be inscribed on the passport of a parent. Each child regardless of age will require his or her own passport. Old Finnish 10-year passports will remain valid until their expiry date (valid also for travelling to USA without visa).

In Canada, an application for a Finnish passport can be made year-round at the Finnish Embassy in Ottawa where a permanent passport issuing system is located.  The consulates in Vancouver and Toronto have a portable service available with some service breaks. 

Please note that a passport application can only be made in person and by appointment only.

When travelling abroad, Finnish nationals may file a passport application at any passport issuing point regardless of their place of residence, either at other Finnish missions or in Finland at a police station, also only in person and by appointment only.

Instructions for Passport Applicant

The Finnish passport is valid for five years.

Before submitting the passport application, the applicant has to make sure that their personal data is up-to-date in the Finnish Population Registry. If the information is incorrect, the application cannot be processed.

For example, if the passport application involves a name change (i.e. through marriage), the information must be updated in the Finnish population registry before submitting the application.

Anyone registered in the Finnish population register can check his or her information for free once a year. More information: Local register offices or Population Register Centre

Instructions for passport applicant over 18 years

You must submit the following documents:

  • One (1) passport photograph, see passport photo guidelines. Please note: photo not required in Vancouver as their unit is equipped with a camera.
  • Previous Finnish passport, if you have one, and/or a passport issued by another country, if you have one.
  • For Finnish citizens only: Canadian Permanent Resident Card or a valid Canadian permit.
  • For adult holders of dual citizenship: Your most recently obtained citizenship certificate and your Canadian passport. Applicants with dual/multiple citizenship from birth will have to prove that they have retained/will retain their Finnish citizenship after the age of 22. Finnish immigration service: Retaining Finnish citizenship at the age of 22
  • Dual citizens through naturalization as of June 1, 2003 shall ensure that their Canadian citizenship has been updated to the Finnish Population Register. Updating citizenship information
  • For men under the age of 30: Military passport, suspension order or exemption decision.
  • Passport fee (in the form of cash, a money order, or a certified cheque made out to the Embassy of Finland or Consulate of Finland if applying in Toronto or Vancouver.)

Instructions for passport applicant under 18 years

Minors can be issued a passport only with written permission from parents which can be presented in the form of a notarized letter from parent or guardian unable to attend.

You must submit the following documents:

  • One (1) passport photograph, see passport photo guidelines                   Please note: photo not required in Vancouver as their unit is equipped with a camera
  • Previous Finnish passport, if the child has one, and/or a passport issued by another country, if the child has one.
  • Passports of both parents or guardian(s). Both parents or guardian(s) must sign the application in the presence of a consular official. If one or both of the guardians are unable to accompany the child to the appointment, a separate consent letter dated and signed by the absent guardian must be presented. The letter needs to be certified by a Finnish honorary consul, notary public or a commissioner of oaths. A photocopy of his/her passport is also required. Sole custodians must present the original certificate of their custodial authority, or a notarized copy thereof.
  • If the child is born outside Canada, his/her own or Finnish parent's Canadian Permanent Resident Card or a Canadian visa. For Finnish parent(s) who have dual or multiple citizenship, documentation confirming citizenship status.
  • Passport fee (in the form of cash, a money order, or a certified cheque made out to the Embassy of Finland or Consulate of Finland if applying in Toronto or Vancouver).

Please note! A passport can only be issued to a child that has been registered to the Finnish population registration system. Registering a birth

If a child is a dual citizen, the passport is valid until he/she reaches the age of 22, unless a certificate for retaining Finnish citizenship between the ages of 18 - 22 is provided.

Passport fee

The fee may be paid either by cash, money order, or certified cheque made out to Embassy of Finland. Personal cheques will not be accepted. The fee is non-refundable.

Passport fee is subject to change with the exchange rate fluctuations.

Lost passport

If your valid passport has been stolen or lost, you must report it to the police, and present a police report at the time of application.

Processing time

Processing time for a 5-year passport is about 3 weeks. A one-year passport may be issued only in a case of urgent return to Finland, available only by attending in person at the Embassy.

Emergency passports valid for return trip to Finland only can be processed by the consulates in Vancouver and Toronto for Finnish citizens visiting Canada whose passports have been stolen or lost.

The new passport can be picked up from the Embassy of Finland or a Finnish honorary consulate by the applicant or a person authorized by the applicant. Otherwise, please provide a prepaid, self-addressed Expresspost or courier service envelope for forwarding the passport securely to you.

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This document

Updated 1/12/2017


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